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How to Take a Screenshot On Microsoft Windows

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ByAgkidzone Staff
Updated: Sep 5, 2024

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Taking a screenshot on your computer can be incredibly useful for a variety of reasons. Whether you want to capture an error message, save an image that you can't easily download, or show someone what’s on your screen, a screenshot is your go-to tool. In Windows 10, the process is straightforward, but if you’re using an older version of Windows, there are a few extra steps involved. Let’s dive into how you can take a screenshot on both Windows 10 and older Windows systems.

Prepare Your Screen

Before taking a screenshot, make sure your screen is ready. Close or minimize any windows that contain personal or sensitive information that you don’t want to capture. This ensures your screenshot is clean and free from distractions. Once you have everything arranged just the way you want it, you’re ready to take your screenshot.

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Find the Print Screen Key
To take a screenshot, you’ll need to find the Print Screen key on your keyboard. This key is often labeled as PrtSc, PrntScr, or a similar abbreviation. On most keyboards, you’ll find it in the upper right-hand corner, typically to the left of the numeric keypad if your keyboard has one. Sometimes, the Print Screen key is shared with another function, so you may need to press the Fn (Function) key or Alt key along with it.
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Locate the Windows Key (Windows 9 and 10)
The Windows key is essential for taking screenshots on Windows 9 and 10. It’s easy to spot—it looks like four white squares arranged to resemble a window. You’ll typically find it on the bottom row of the keyboard, either to the left or right of the Ctrl, Alt, and Fn keys. In some cases, it might also be near the Esc key at the top. Once you’ve found the Windows key, you’re one step closer to capturing your screen
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Taking the Screenshot (Windows 9 and 10)
Ready to snap that screenshot? Here’s what you do: press the Windows key and the Print Screen key simultaneously. You should see your screen dim for a brief moment (although this might not happen on all computers). This indicates that the screenshot has been taken. If your Print Screen key is shared with another function, you might need to press the Fn or Alt key along with the Windows and Print Screen keys. If you're not sure the screenshot was captured, just press the buttons again to be safe.
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Taking the Screenshot (Older Windows Operating Systems)
For those using older versions of Windows, taking a screenshot is a bit different. When you press the Print Screen key, the screenshot is saved to your clipboard, not directly to a file. If your Print Screen key shares space with another function, you’ll need to press the Fn or Alt key along with it. Once the screenshot is in your clipboard, you’re ready to paste it into an image editor like Paint.
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Finding Your Screenshot (Windows 9 and 10)
Now that you’ve taken your screenshot, it’s time to find it. To locate your screenshot on Windows 9 or 10, open File Explorer and navigate to This PC > Pictures > Screenshots. Here, you’ll find all the screenshots you’ve taken, named sequentially like Screenshot (1).png, Screenshot (2).png, and so on. The most recent screenshot will have the highest number, making it easy to find your latest capture. Now, you can view, edit, or share your screenshot however you like.
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Retrieving Your Screenshot (Older Windows Operating Systems)
If you’re using an older Windows operating system, your screenshot isn’t saved automatically—it’s still sitting in the clipboard. To save it, you’ll need to use an image editing program like Paint. Here’s how: open Paint by searching for it in the Start menu. On Windows 8 and older, you can find it by going to Start > Programs > Accessories > Paint. Once you have Paint open, you’re ready to paste your screenshot.
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Pasting Your Screenshot in Paint (Older Windows Operating Systems)
Once Paint is open, you might need to start a new file. If so, select New to create a blank canvas. Then, press Ctrl + V to paste your screenshot from the clipboard into Paint. If nothing appears, minimize Paint and try taking the screenshot again. Once you see the screenshot in Paint, you’re ready to move on to saving it.
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Saving Your Screenshot (Older Windows Operating Systems)
With your screenshot now visible in Paint, it’s time to save it to your computer. Choose File > Save As and select either JPG or PNG as your file format—these are the most common image formats. Give your file a name that you’ll remember and choose a location like My Documents or Pictures where you can easily find it later. Make sure to save it with a name that makes sense so you can quickly identify it in the future.
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What You Can Do with Your Screenshot
Once you’ve taken and saved your screenshot, the possibilities are endless. You can edit it using any photo editor to highlight important areas or crop out unnecessary parts. You can also use it in different applications like Microsoft Word or PowerPoint for presentations or reports. If you’re troubleshooting a problem, you can email the screenshot to someone who might be able to help. And of course, you can save it as a personal record of somet
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This site offers information designed for educational purposes only. You should not rely on any information on this site as a substitute for professional medical advice, diagnosis, treatment, or as a substitute for, professional counseling care, advice, diagnosis, or treatment. If you have any concerns or questions about your health, you should always consult with a physician or other healthcare professional.

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